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145 King Street West, Suite 2200 | Toronto, Ontario | M5H 4G2 | 416 362 3711

Careers at Minden Gross LLP - Join an Industry Leader

Minden Gross LLP is a well-respected mid-size law firm. We are large enough to offer firm members all the support, training, and services provided by the larger firms while at the same time providing a warm and congenial working environment.

We are currently looking to fill the following positions: 

Intermediate Real Estate Legal Assistant

We have an immediate opening for an Intermediate Real Estate Legal Assistant, with 5-8 years’ experience for a 4-month contract role, with the potential for permanent. Knowledge of real estate statutes and practices, legal concepts and procedures, transactional experience, and broad, but thorough, knowledge of basic legal principals is essential for this role.

​Summary of Duties:

As an Intermediate Real Estate Legal Assistant, you will be responsible for a wide variety of legal and administrative duties within the real estate sphere, supporting one Partner.

Job Responsibilities and Accountabilities:

  • Maintain an efficient filing system for both electronic and hard copy files
  • Prepare routine documents and letters regarding real estate matters/transactions
  • Organize/collect material for commercial and residential real estate deals and summarize this information, as needed
  • Performance of full clerical, administrative and general office duties, including opening and closing files, preparing proformas, account letters and invoices
  • Compose, transcribe, format and proofread all documentation for grammar, spelling, and content accuracy
  • Assist with general practice management, including coordination of meetings, managing calendars and making travel arrangements
  • Handle all related accounting procedures and any other administrative tasks as required

Qualifications:

  • Completion of a recognized college Law Clerk/Legal Administration diploma
  • Strong technical skills and proficient in Microsoft Office 2013, Teraview, Document Management systems, and Elite Webview
  • The ability to take responsibility for files would be an asset
  • Has exceptional written and communication skills, is organized and meticulous with follow-up and details, and is able to take initiative, prioritize, and multi-task

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations, to the Manager of Human Resources, Lorisa Merlin, at lmerlin@mindengross.com or by fax to 416.369.4310.  Please be certain to indicate “Intermediate Real Estate Legal Assistant” in the subject line of your email or fax cover sheet. No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates ​during all aspects of the recruitment process.


Records Management Clerk

We have an immediate opening for a Records Management Clerk, with 1-2 years’ experience.

​Summary of Duties:

Responsible for all aspects of conducting conflict searches, file openings, and analyzing and interpreting database findings on new clients. Maintains and updates conflict information database, files, organizes and maintains conflict reports and related correspondence. Accountable for distributing weekly New Business reports.

The hours of work are Monday to Friday 9:00 am to 5:00 pm.

Job Responsibilities and Accountabilities:

  • Open new files and matters
  • Conduct conflict searches and check client payment history
  • Process address and client name changes
  • Close and retrieve files, record books, and wills
  • Perform general administrative duties including typing letters, reports, and memos, as well as updates to Elite database
  • Run various reports in Elite Webview
  • Coordinate with Records Vendors directly
  • Maintain a safe and presentable Records Management Room area
  • Other clerical tasks as required

Qualifications:

  • 1-3 years’ experience in a related role.
  • Knowledge of record keeping and file maintenance principles and procedures.
  • Post-secondary training in Records Management would be an asset.
  • Have exceptional written and communication skills, superior interpersonal skills and a client service mindset
  • Able to write simple correspondence, including memos, letters, etc.
  • Able to maintain filing systems and basic databases
  • Strong technical skills and proficient in Microsoft Office 2013, Document Management systems, and Elite Webview would be an asset
  • Organized and meticulous with follow-up and details and able to take initiative, prioritize, and multi-task
  • Available for overtime as needed

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations, to the Manager of Human Resources, Lorisa Merlin, at lmerlin@mindengross.com or by fax to 416.369.4310.  Please be certain to indicate “​Records Management Clerk” in the subject line of your email or fax cover sheet. No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates ​during all aspects of the recruitment process.


Receptionist

We have an immediate opening for a Receptionist with 1-​2 years' experience.

​Summary of Duties:

In this position, you are the first point of contact for visitors to the firm. The Receptionist is responsible for a wide variety of clerical office duties in support of firm administration.

The hours of work are Monday to Friday, 10:00 am to 6:00 pm.

Job Responsibilities and Accountabilities:

  • Present a positive and professional image to all visitors, employees, and suppliers at all times
  • Greet clients and provide a welcoming and professional experience
  • Respond to telephone, e-mail, and in-person inquiries from clients, firm members, and other parties. Re-direct inquiries as appropriate
  • Answer, screen, and forward any incoming phone calls using a multi-line switchboard
  • Maintain boardroom bookings as requested and ensure the appropriate equipment and refreshments are arranged
  • Provide support for client meetings, conference calls, and other events
  • Perform general administrative duties including typing letters, reports, and memos as necessary
  • Ensure that the appropriate evacuation procedures are carried out in the event of an emergency
  • Observe and report any security issues to the Manager, Human Resources/COO
  • Maintain a safe and presentable Reception area
  • Accept and monitor inbound shipments as necessary
  • Other clerical tasks as required

Qualifications:

  • High school diploma or an acceptable combination of education and experience
  • 1-2 years of direct work experience in a Receptionist capacity
  • Have exceptional written and communication skills, superior interpersonal skills, and a client service mindset
  • Able to write simple correspondence, including memos, letters, etc.
  • Able to maintain filing systems and basic databases
  • Strong technical skills and proficient in Microsoft Office 2013, Document Management systems would be an asset
  • Are organized and meticulous with follow-up and details and is able to take initiative, prioritize, and multi-task
  • Available for overtime as needed

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations, to the Manager of Human Resources, Lorisa Merlin, at lmerlin@mindengross.com or by fax to 416.369.4310.  Please be certain to indicate “​Receptionist” in the subject line of your email or fax cover sheet. No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates ​during all aspects of the recruitment process.


Technical Support Specialist

We have an immediate opening for a Technical Support Specialist with minimum 3 years' experience.

​Summary of Duties:

This person is responsible for the delivery of front line technical support to hardware and software users within the Firm, via the HelpDesk. The Technical Support Specialist will manage all activities related to user support services including receiving, researching, and resolving IT problems.

Job Responsibilities and Accountabilities:

  • Primary delivery of front line technical support
  • Respond to and assist users and clients in the troubleshooting of hardware and software components
  • Test, integrate, and stage computers
  • Place service orders with external suppliers as needed
  • Deliver one-on-one computer and technical training as needed
  • Update technical documentation in cooperation with Subject Matter Experts
  • Document new technical procedures as required
  • Assist during in-field projects as needed, e.g. equipment installation, upgrades, etc.
  • Other projects as assigned 

Qualifications:

  • College or University graduate (or equivalent work experience)
  • Minimum 3 years’ experience in software application support or an IT Help Desk Environment
  • Proficient in a Windows environment, Microsoft Office 2013 Certification (or equivalent experience)
  • Basic knowledge of iOS, Blackberry, and Android support
  • Basic Network Administration skills
  • Experience in Document Management systems would be an asset
  • Strong exposure to high demand Document Production environments is a must
  • Have exceptional written and communication skills
  • Be organized and meticulous with follow-up
  • Able to take initiative, prioritize and multi-task
  • Available for overtime as needed

This position requires the individual to participate in the on-call rotation for after-hours/holidays support for IT operations  

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations, to the Manager of Human Resources, Lorisa Merlin, at lmerlin@mindengross.com or by fax to 416.369.4310.  Please be certain to indicate “Technical Support Specialist” in the subject line of your email or fax cover sheets. No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates ​during all aspects of the recruitment process.


We are always looking for new talent to expand our service to clients.

For lawyer positions, please submit your application to:

The Legal Personnel Committee
Diane Carty

Chief Operating Officer
(416) 369-4120
dcarty@mindengross.com

For law student positions, please submit your application to:

The Student Committee
studentinfo@mindengross.com

For law clerk, legal, and administrative staff positions, please submit your application to:

Lorisa Merlin
Manager of Human Resources​
lmerlin@mindengross.com

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