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145 King Street West, Suite 2200 | Toronto, Ontario | M5H 4G2 | 416 362 3711

Careers at Minden Gross LLP - Join an Industry Leader

Minden Gross LLP is a well-respected mid-size law firm. We are large enough to offer firm members all the support, training, and services provided by the larger firms while at the same time providing a warm and congenial working environment.

We are currently looking to fill the following positions: 

Intermediate Real Estate Assistant

We have an immediate opening for an Intermediate Real Estate Assistant with 5-8 years’ experience to support a Partner. Knowledge of real estate statutes and practices, legal concepts and procedures, transactional experience and broad, but thorough, knowledge of basic legal principals is essential for this role.

​Summary of Duties:

As an Intermediate Real Estate Assistant, you will be responsible for a wide variety of legal and administrative duties within the real estate sphere, supporting one Partner.

Job Responsibilities and Accountabilities:

  • Maintain an efficient filing system for both electronic and hard copy files
  • Prepare routine documents and letters regarding real estate matters/transactions
  • Organize/collect material for commercial and residential real estate deals and summarize this information, as needed
  • Performance of full clerical, administrative, and general office duties, including opening and closing files; entering dockets; and preparing proformas, account letters, and invoices
  • Compose, transcribe, format, and proofread all documentation for grammar, spelling, and content accuracy
  • Assist with general practice management, including coordination of meetings, managing calendars, and making travel arrangements
  • Handle all related accounting procedures and any other administrative tasks as required

Qualifications:

  • Completion of a recognized college Law Clerk/Legal Administration diploma
  • Strong technical skills and proficient in Microsoft Office 2013, Document Management systems, and Elite Webview
  • Experience in Teraview would be an asset
  • Have exceptional written and communication skills, are organized and meticulous with follow-up and details, and is able to take initiative, prioritize, and multi-task

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast-paced team environment, we invite you to forward your resume and cover letter, including your salary expectations, to the Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Intermediate Real Estate Assistant” in the subject line of your email. No phone calls, please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates ​during all aspects of the recruitment process.


Technical Support & Training Specialist

We have an immediate opening for a Technical Support & Training Specialist with a minimum 4 years experience combined in a Help Desk and training capacity. Experience in a professional services environment preferred.

Summary of Duties:

This position is responsible for the delivery of front line technical support to hardware and software users within the firm, via the HelpDesk. The Technical & Training Support Specialist will provide support related to user support services including receiving, and resolving IT problems, as well as development and delivery of in-house, end-user training programs.

Job Responsibilities and Accountabilities:

  • Primary delivery of front line technical support
  • Respond to and assist users and clients in the troubleshooting of hardware and software components
  • Test, integrate, and stage computers
  • Update technical documentation in cooperation with Subject Matter Experts
  • Document and update technical procedures as required
  • Assist during in-field projects as needed, e.g. equipment installation, upgrades, system customizing, testing, and rollout planning for new IT services
  • Perform new hire training and coordinate all in-house technical training sessions
  • Conduct ongoing needs analysis to ensure training programs are effective and meet the needs of the firm
  • Develop and maintain all training materials and curriculum in coordination with Human Resources
  • Other projects as assigned

Qualifications:

  • College or University graduate (or equivalent work experience)
  • Minimum 2 years’ experience in software application support or an IT Help Desk Environment
  • Minimum 2 years’ experience functioning as a technical trainer
  • Advanced knowledge in a Windows environment, Microsoft Office Certification (or equivalent experience)
  • Basic knowledge of iOS, Blackberry, and Android support
  • Knowledge in Microsoft Visual Studio considered a significant asset
  • Experience in Document Management Systems would be an asset
  • Strong exposure to high demand Document Production environments is a must
  • Have exceptional written and communication skills, are organized and meticulous with follow-up, and is able to take initiative, prioritize, and multi-task
  • This position requires the individual to be on call, on a rotational cycle with other IT support staff, and be able to cover for any of these shifts: 8:00 a.m. -  4:00 p.m., 9:00 a.m. - 5:00 p.m., or 10:00 a.m. - 6:00 p.m.

This position requires the individual to participate in the on-call rotation for after-hours/holidays support for IT operations.

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast-paced team environment, we invite you to forward your resume, including your salary expectations to the Information Technology Manager, Edward Asmar, at easmar@mindengross.com. Please be certain to indicate “Technical Support & Training Specialist” in the subject line of your email or fax cover sheets. No phone calls, please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates ​during all aspects of the recruitment process..


Real Estate Assistant - 10 am-6 pm

We have an immediate opening for a Real Estate Assistant, with 5-10 years’ experience

Summary of Duties:

As a Real Estate Assistant, you will be responsible for a wide variety of legal and administrative duties supporting one Partner, as a part of a team, dealing with all aspects of commercial real estate projects. This position works 10:00 am to 6:00 pm, Monday to Friday, with frequent overtime.

Job Responsibilities and Accountabilities:

  • Must be experienced in commercial real estate, most specifically with: mixed-use developments, land development, industrial facilities, financings, builder sales and condominiums
  • Administrative detail with respect to accounting, opening and closing files, calendar management, diarizing closing dates, docketing and billings
  • Must have the ability to exercise responsibility for efficient carriage of real estate files from start to finish
  • Completion and preparation of legal documents, inclusive of closing documents / Reporting Letters
  • Reviewing Purchase and Sale agreements
  • Ordering Off-Title Searches
  • Requesting Title Searches from our in-house Conveyancer; reviewing the returned package inclusive of checking instruments, etc.
  • Preparing and responding to Requisition letters
  • Maintaining office files and records in accordance with firm procedures
  • Flag and anticipate potential problem issues and communicate these issues to the attention of the Lawyer(s) in charge

Qualifications:

  • Successful completion of a recognized college-level Legal Assistant/Law Clerk program, or equivalent work experience
  • 5-10 years’ experience in the specified practice area
  • Must possess the ability to work as part of a team or independently, candidates are required to be excellent communicators with effective problem-solving and analytical skills, must be detail oriented, well organized, and have an exceptional commitment to internal/external client service
  • Strong knowledge of basic legal concepts, principles, and terminology
  • Have exceptional written and communication skills, are organized and meticulous with follow-up and details and is able to take initiative, prioritize and multi-task
  • Candidates must be fully proficient in:
    • Teraview
    • Conveyancer
    • Microsoft Office 2013
    • Hummingbird Docs DM, or a similar Document Management System
  • Flexibility to work extended hours, as needed

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast-paced team environment, we invite you to forward your resume, including your salary expectations, to the Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Real Estate Assistant - 10 am-6 pm” in the subject line of your email. No phone calls, please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


Collections Clerk - Accounting Department

We have an immediate opening for a Collections Clerk with 3-5 years’ experience. In this position, the Collections Clerk typically works to improve the effectiveness of cash collections by negotiating terms of payments on overdue accounts. May develop and implement process improvement projects, as well as performing daily collection calls and/or credit analysis.

Summary of Duties:

As a part of our Accounting department and reporting to our Controller, the responsibilities for this position will include, but will not be limited to:

Job Responsibilities and Accountabilities:

  • Collect outstanding accounts receivable for all clients
  • Post daily cash receipts
  • Contact clients for payment of outstanding accounts
  • Provid​e support to and liaise with the Billing or Responsible lawyer with respect to the collections of receivables owing by that lawyer’s clients
  • Identify problems and develop solutions with respect to delinquent accounts
  • Produce account reconciliations
  • Produce ad-hoc reports as necessary using IQ reports, Access and Excel
  • Amend invoices as necessary
  • Maintain the collections database and report on the results of collections efforts
  • Issue monthly account statements to clients
  • Respond to incoming client calls and inquiries
  • Run monthly and yearly reports for distribution to lawyers
  • Run reports requested by auditors and answer subsequent inquiries
  • Fill out and file proof of claims when necessary
  • Provide feedback/payment history for current clients when opening new matters

Qualifications:

  • Graduate of a recognized college with an accounting diploma/certificate, degree or equivalent work experience
  • A highly motivated individual that has the ability to work independently as well as in a team environment
  • Organizational and time management skills are essential; excellent at managing multiple priorities with frequent interruptions
  • Proven success in working in a fast-paced environment
  • The ability to quickly identify problems and recommend solutions
  • Previous experience working in Professional Services industry is an asset
  • Strong technical skills and proficient in Microsoft Office 2013, Document Management systems and Elite Enterprise
  • Experience with ARCS Collection Software and Microsoft Access is an asset
  • Has exceptional written and communication skills, is organized and meticulous with follow-up and details and is able to take initiative, prioritize and multi-task

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast-paced team environment, we invite you to forward your resume, including your salary expectations, to the Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Collections Clerk” in the subject line of your email. No phone calls, please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


We are always looking for new talent to expand our service to clients.

For lawyer positions, please submit your application to:

The Legal Personnel Committee
Diane Carty

Chief Operating Officer
(416) 369-4120
dcarty@mindengross.com

For law student positions, please submit your application to:

The Student Committee
studentinfo@mindengross.com

For law clerk, legal, and administrative staff positions, please submit your application to:

Lorisa Merlin
Manager of Human Resources​
lmerlin@mindengross.com

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