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145 King Street West, Suite 2200 | Toronto, Ontario | M5H 4G2 | 416 362 3711

Careers at Minden Gross LLP - Join an Industry Leader

Minden Gross LLP is a well-respected mid-size law firm. We are large enough to offer firm members all the support, training, and services provided by the larger firms while at the same time providing a warm and congenial working environment.

We are currently looking to fill the following positions: 

Collections Clerk

We have an immediate opening for a Collections Clerk with 3-5 years’ experience. Typically works to improve the effectiveness of cash collections by negotiating terms of payments on overdue accounts. May develop and implement process improvement projects, as well as performing daily collection calls and/or credit analysis.

Summary of Duties:

As a part of our Accounting department and reporting to our Controller, the responsibilities for this position will include, but will not be limited to:

Job Responsibilities and Accountabilities:

  • Collect outstanding accounts receivable for all clients
  • Post daily cash receipts
  • Contact clients for payment of outstanding accounts
  • Provid​e support to and liaise with the Billing or Responsible lawyer with respect to the collections of receivables owing by that lawyer’s clients
  • Identify problems and develop solutions with respect to delinquent accounts
  • Produce account reconciliations
  • Produce ad-hoc reports as necessary using IQ reports, Access and Excel
  • Amend invoices as necessary
  • Maintain the collections database and report on the results of collections efforts
  • Issue monthly account statements to clients
  • Respond to incoming client calls and inquiries
  • Run monthly and yearly reports for distribution to lawyers
  • Run reports requested by auditors and answer subsequent inquiries
  • Fill out and file proof of claims when necessary
  • Provide feedback/payment history for current clients when opening new matters

Qualifications:

  • Graduate of a recognized college with an accounting diploma/certificate, degree or equivalent work experience
  • A highly motivated individual that has the ability to work independently as well as in a team environment
  • Organizational and time management skills are essential; excellent at managing multiple priorities with frequent interruptions
  • Proven success in working in a fast-paced environment
  • The ability to quickly identify problems and recommend solutions
  • Previous experience working in Professional Services industry is an asset
  • Strong technical skills and proficient in Microsoft Office 2013, Document Management systems and Elite Enterprise
  • Experience with ARCS Collection Software and Microsoft Access is an asset
  • Has exceptional written and communication skills, is organized and meticulous with follow-up and details and is able to take initiative, prioritize and multi-task

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast-paced team environment, we invite you to forward your resume, including your salary expectations, to the Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Collections Clerk” in the subject line of your email. No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


Intermediate Real Estate Assistant

We have an immediate opening for an Intermediate Real Estate Assistant with 5-8 years’ experience to support a Partner. Knowledge of real estate statutes and practices, legal concepts and procedures, transactional experience and broad, but thorough, knowledge of basic legal principals is essential for this role.

​Summary of Duties:

As an Intermediate Real Estate Assistant, you will be responsible for a wide variety of legal and administrative duties within the real estate sphere, supporting one Partner.

Job Responsibilities and Accountabilities:

  • Maintain an efficient filing system for both electronic and hard copy files
  • Prepare routine documents and letters regarding real estate matters/transactions
  • Organize/collect material for commercial and residential real estate deals and summarize this information, as needed
  • Performance of full clerical, administrative, and general office duties, including opening and closing files, entering dockets, and preparing proformas, account letters, and invoices
  • Compose, transcribe, format, and proofread all documentation for grammar, spelling, and content accuracy
  • Assist with general practice management, including coordination of meetings, managing calendars, and making travel arrangements
  • Handle all related accounting procedures and any other administrative tasks as required

Qualifications:

  • Completion of a recognized college Law Clerk/Legal Administration diploma
  • Strong technical skills and proficient in Microsoft Office 2013, Document Management systems, and Elite Webview
  • Experience in Teraview would be an asset
  • Have exceptional written and communication skills, are organized and meticulous with follow-up and details, and is able to take initiative, prioritize, and multi-task

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume and cover letter, including your salary expectations, to the Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com. Please be certain to indicate “Intermediate Real Estate Assistant” in the subject line of your email. No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates ​during all aspects of the recruitment process.


Help Desk Support

Minden Gross LLP is a well-respected mid-size law firm with an immediate opening for Help Desk Support, with minimum 2 years’ experience.

​Summary of Duties:

This position is responsible for the delivery of front line technical support to hardware and software users within the Firm, via the Help Desk. The Technical Support Specialist will provide support related to user support services including receiving, and resolving IT problems.

Job Responsibilities and Accountabilities:

  • Primary delivery of front line technical support
  • Respond to and assist users and clients in the troubleshooting of hardware and software components
  • Test, integrate, and stage computers
  • Update technical documentation in cooperation with Subject Matter Experts
  • Document new technical procedures as required
  • Assist during in-field projects as needed, e.g. equipment installation, upgrades, etc.
  • Other projects as assigned

Qualifications:

  • College or University graduate (or equivalent work experience)
  • Minimum 2 years’ experience in software application support or an IT Help​ Desk Environment
  • Proficient in a Windows environment, Microsoft Office 2013 Certification (or equivalent experience)
  • Basic knowledge of iOS, Blackberry, and Android support
  • Experience in Document Management systems would be an asset
  • Strong exposure to high demand Document Production environments is a must
  • Have exceptional written and communication skills, are organized and meticulous with follow-up, and able to take initiative, prioritize, and multi-task
  • Available for overtime as needed

This position requires the individual to participate in the on-call rotation for after-hours/holidays support for IT operations

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations to the Information Technology Manager, Edward Asmar, at easmar@mindengross.com. Please be certain to indicate “Help Desk Support” in the subject line of your email or fax cover sheets. No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates ​during all aspects of the recruitment process.


Legal Assistant Support – Real Estate

Minden Gross LLP is a well-respected mid-size law firm with an immediate opening for a Legal Assistant Support role, with 5 years’ experience in a legal assistant position. Knowledge of real estate statutes and practices, legal concepts and procedures, transactional experience, and broad, but thorough, knowledge of basic legal principals is essential for this role.

​Summary of Duties:

This Legal Assistant Support role has the same duties and responsibilities of a Legal Assistant role working in any of the practice areas, but whose focus would primarily be to assist the Real Estate group with overflow work and support during absences and vacations. 

Job Responsibilities and Accountabilities:

  • Provide consistent backup support when assistants are absent; provide support to assistants who may be managing multiple tasks and/or difficult deadlines; and work proactively as a positive and productive member of the team
  • Prepare, edit, format, print, scan and revise correspondence, documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions
  • Organize/collect material for commercial and residential real estate deals and summarize this information, as needed
  • Performance of full clerical, administrative and general office duties, including opening and closing files, entering dockets, preparing proformas, account letters and invoices
  • Compose, transcribe, format and proofread all documentation for grammar, spelling, and content accuracy
  • Handle all related accounting procedures and any other administrative tasks as required

Qualifications:

  • Completion of a recognized college Law Clerk/Legal Administration diploma
  • Strong technical skills and proficient in Microsoft Office 2013, Document Management systems and Elite Webview
  • Experience in Teraview would be an asset
  • Have exceptional written and communication skills, are organized and meticulous with follow-up and details and is able to take initiative, prioritize and multi-task

If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume and cover letter, including your salary expectations, to the Manager of Human Resources, Lorisa Merlin at lmerlin@mindengross.com.  Please be certain to indicate “Legal Assistant Support Position” in the subject line of your email.  No phone calls please.

We thank all applicants for their interest in Minden Gross LLP; however, only chosen applicants will be contacted. Minden Gross LLP is an equal opportunity employer and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.


We are always looking for new talent to expand our service to clients.

For lawyer positions, please submit your application to:

The Legal Personnel Committee
Diane Carty

Chief Operating Officer
(416) 369-4120
dcarty@mindengross.com

For law student positions, please submit your application to:

The Student Committee
studentinfo@mindengross.com

For law clerk, legal, and administrative staff positions, please submit your application to:

Lorisa Merlin
Manager of Human Resources​
lmerlin@mindengross.com

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